VINS Development Coordinator

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Nature Center Hours

VINS Nature Center
10am to 4pm Daily

Wild Bird Rehab is Open
Accepting Calls Only
802.359.5000 x212
8am to 4pm

Development Coordinator

The Development Coordinator is a full-time position (40 hours). The position requires excellent constituent and team relations, organizational and communication skills. The Development Coordinator is an events-heavy position with significant opportunities to assume responsibilities across a wide range of fundraising, relationship building, marketing, communications and management activities.

REPORTS TO: Senior Director, Development

JOB LOCATION: VINS Nature Center, 149 Natures Way, Quechee, Vermont

Primary Responsibilities

  • Manages the organization’s constituent database using the Front Stream-Giftworks fundraising software, including creating queries, preparing management reports, and analyzing data to increase funding and responsiveness to constituents
  • Coordinates communications and schedules meetings with donors and sponsors for the Executive Director and Assistant Executive Director
  • Overseeing all fundraising activities, direct mail appeals, renewals and corporate partnership initiatives, under the guidance of the ED and AED
  • Cultivates and stewards relationships with current supporters, members and individual donors
  • Prepares background reports on prospective donors using databases, Internet, and other public information sources
  • Coordinates appeal and gift processing and assists with all development and marketing administrative functions
  • Works with the Marketing and Development Committee of the Board of Trustees on fundraising and other projects, attends Board of Trustee meetings and conducts the minutes for each meeting
  • Assume Lead role in planning and executing all fundraising events, manage event logistical details with AED, serving as the point of contact with supporters, and sponsors, and attendees
  • Organize auction procurement efforts, and prepare auction materials
  • Record and track event data and constituent information including budget information, registration lists and results
  • Process donations, generate and track tax-receipts and acknowledgement letters
  • Complete matching gift forms and protocols
  • Help ensure the smooth operation of the office and other duties
  • Maintain and build the membership program to a viable source of income for the organization


The successful employee must be proficient at using standard Microsoft Office applications – including Excel, Word, and Outlook – as well as the donor based software. Experience in raising funds from diverse sources, including major gifts from individuals, foundations, and corporations.

  • Understanding and belief in the organization’s mission, vision and values
  • Detail-oriented and proactive approach to managing time-sensitive workload
  • Good sense of accountability, and strong dependability
  • Responsive to direction and coaching, open to feedback
  • Strong and sound judgment, professional, and a positive attitude
  • Creative, practical problem-solving skills
  • Flexible schedule and a willingness to work some evenings and weekends
  • Highly ethical, particularly in working with confidential or sensitive information

Compensation & Work Schedule

Commensurate with experience.


To apply for this position, send by E-MAIL ONLY a cover letter, and résumé, to:

Brooke Duffy
Senior Director, Development
Subject title: Development Coordinator Application

Position post date: August 2023

VINS is an Equal Opportunity Employer.

The Vermont Institute of Natural Science is a 501(c)3 nonprofit organization supported by membership dues, admission and program fees, donations, and grants.