VINS Accounting Position
Contact Us
Nature Center Hours
VINS Nature Center
10 AM to 5 PM Daily
Wild Bird Rehab
802.359.5000 x212
8 AM to 4:30 PM Daily
Accounting Assistant
This part-time position will assist the Accounting Manager with various business office functions at VINS. The Assistant is responsible for day-to-day accounting functions of the organization and maintaining related files and records.
REPORTS TO: Accounting Manager
JOB LOCATION: VINS Nature Center, 149 Natures Way, Quechee, Vermont
Primary Responsibilities
- Review and post invoices on a daily basis
- Maintain electronic vendor files
- File all invoices and maintain vendor files
- Post daily cash deposits to proper accounts
- Post daily transaction journals from client relationship management software (Veevart/ Salesforce) to QuickBooks
- Receive payments in both QuickBooks and Veevart
- Process bi-weekly payroll using PayPros Isolved People Cloud software
- Maintain staff personnel files
- Process A/R invoices as needed
- Follow up on delinquent accounts
- Assist with onboarding of new employees
- Order general office supplies for entire organization and maintain the Office Supply area
- Take deposits to bank as needed
- Support other departments with data entry in Veevart and administrative duties as time allows
- Other duties as assigned
Minimum Qualifications
- Demonstrated ability in working with accounting and CRM systems (experience with QuickBooks® strongly preferred, and some experience with Salesforce based software a plus)
- Data base management or data entry experience preferred
- Demonstrated skill with Microsoft Word and Excel; Google Docs and Sheets and email applications
- Experience working with non-profit organizations preferred
- A record of prior success as an effective communicator and team member proficient in assisting and supporting staff and constituents
- Ability to communicate concisely, both in written and spoken form, to staff and other constituencies
- A demonstrated ability to work independently; motivation, organization and ability to meet deadlines are essential
- Demonstrated attention to detail
- A sense of humor and ability to enjoy challenges and manage stress in the workplace
Position Status
Non-exempt, 24 hours a week, permanent.
Application
To apply for this position, send a cover letter, resume, and a list of 3 references to Accounting Manager Jennifer Speckert at jspeckert@vinsweb.org.
Position post date: April 2025
VINS is an Equal Opportunity Employer.
The Vermont Institute of Natural Science is a 501(c)3 nonprofit organization supported by membership dues, admission and program fees, donations, and grants.