VINS Accounting Position

Contact Us

802.359.5000
info@vinsweb.org

Nature Center Hours

VINS Nature Center
10 AM to 5 PM Daily

Wild Bird Rehab
802.359.5000 x212
8 AM to 4:30 PM Daily

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Accounting Assistant

This part-time position will assist the Accounting Manager with various business office functions at VINS. The Assistant is responsible for day-to-day accounting functions of the organization and maintaining related files and records.

REPORTS TO: Accounting Manager

JOB LOCATION: VINS Nature Center, 149 Natures Way, Quechee, Vermont

Primary Responsibilities

  • Review and post invoices on a daily basis
  • Maintain electronic vendor files
  • File all invoices and maintain vendor files
  • Post daily cash deposits to proper accounts
  • Post daily transaction journals from client relationship management software (Veevart/ Salesforce) to QuickBooks
  • Receive payments in both QuickBooks and Veevart
  • Process bi-weekly payroll using PayPros Isolved People Cloud software
  • Maintain staff personnel files
  • Process A/R invoices as needed
  • Follow up on delinquent accounts
  • Assist with onboarding of new employees
  • Order general office supplies for entire organization and maintain the Office Supply area
  • Take deposits to bank as needed
  • Support other departments with data entry in Veevart and administrative duties as time allows
  • Other duties as assigned

Minimum Qualifications

  • Demonstrated ability in working with accounting and CRM systems (experience with QuickBooks® strongly preferred, and some experience with Salesforce based software a plus)
  • Data base management or data entry experience preferred
  • Demonstrated skill with Microsoft Word and Excel; Google Docs and Sheets and email applications
  • Experience working with non-profit organizations preferred
  • A record of prior success as an effective communicator and team member proficient in assisting and supporting staff and constituents
  • Ability to communicate concisely, both in written and spoken form, to staff and other constituencies
  • A demonstrated ability to work independently; motivation, organization and ability to meet deadlines are essential
  • Demonstrated attention to detail
  • A sense of humor and ability to enjoy challenges and manage stress in the workplace

Position Status

Non-exempt, 24 hours a week, permanent.

Application

To apply for this position, send a cover letter, resume, and a list of 3 references to Accounting Manager Jennifer Speckert at jspeckert@vinsweb.org.

Position post date: April 2025

VINS is an Equal Opportunity Employer.

The Vermont Institute of Natural Science is a 501(c)3 nonprofit organization supported by membership dues, admission and program fees, donations, and grants.