VINS Development Coordinator

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Nature Center Hours

VINS Nature Center
10am to 5pm Daily

Wild Bird Rehab is Open
Accepting Calls Only
802.359.5000 x212
8am to 4pm

Thank you for your interest in the Development Coordinator position. This position has been closed. 

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Development Coordinator

The Development Coordinator is a full-time position (32-40 hours). The position requires excellent constituent, Board of Trustee and department relations, organizational and communication skills. The Development Coordinator is responsible for implementing a broad suite of fundraising activities which include special fundraising events, spring and fall appeals, and the Silent Auction. This position has significant opportunities to assume responsibilities across a wide range of fundraising, relationship building, marketing and communications.

REPORTS TO: Senior Director, Development

JOB LOCATION: VINS Nature Center, 149 Natures Way, Quechee, Vermont

Primary Responsibilities

  • Manages the organization’s constituent database using Sales Force-VeeVart CRM program, including creating queries, preparing management reports, and analyzing data to increase funding and responsiveness to constituents
  • Coordinates communications and schedules meetings with donors and sponsors
  • Overseeing all fundraising activities, direct mail appeals, renewals and corporate partnership initiatives
  • Cultivates relationships with current supporters, Board and individual donors
  • Prepares background reports on prospective donors
  • Coordinates appeal and gift processing and assists with all development and marketing administrative functions
  • Works with the Marketing and Development Committee of the Board of Trustees on fundraising
    and events, attends Board of Trustee meetings and assists with the minutes for each meeting
  • Assume role in planning and executing all fundraising events, manage event logistical details, serving as the point of contact with supporters, sponsors, and attendees
  • Organize online silent auction procurement efforts, and prepare auction materials
  • Record and track event data and constituent information
  • Process donations, generate and track tax-receipts and acknowledgement letters
  • Complete matching gift forms, donor advised funds, stock transfers, bequest forms and protocols
  • Help ensure the smooth operation of the office and other duties
  • Maintain and build the memorial program to a viable source of income for the organization
  • Work with the Finance office on monthly and year end reconciliation


The successful employee must be proficient at using standard Microsoft Office applications – including Excel, Word, Adobe, and Google – as well as the donor-based CRM software. Experience in raising funds from diverse sources, including major gifts from individuals, foundations, and corporations.

  • Understanding and belief in the organization’s mission, vision and values
  • Detail-oriented and proactive approach to managing time-sensitive workload
  • Good sense of accountability, and strong dependability
  • Responsive to direction and coaching, open to feedback
  • Strong and sound judgment, professional, and a positive attitude
  • Creative, practical problem-solving skills
  • Flexible schedule and a willingness to work some evenings and weekends
  • Highly ethical, particularly in working with confidential or sensitive information

VINS is an Equal Opportunity Employer.

The Vermont Institute of Natural Science is a 501(c)3 nonprofit organization supported by membership dues, admission and program fees, donations, and grants.